Privacy Policy

Last Updated: July 1, 2025

At DevCanary, we are committed to protecting your privacy and ensuring transparency in how we collect, use, and safeguard your personal information. This policy explains our practices in clear, understandable terms.

1. Information Collection

Information You Provide Directly

We collect information that you voluntarily provide to us when you:

  • • Fill out contact forms on our website
  • • Schedule appointments through our AI chatbot
  • • Subscribe to our newsletter or updates
  • • Request quotes or consultations
  • • Participate in surveys or feedback forms
  • • Communicate with us via email, phone, or chat

This may include: name, email address, phone number, company name, job title, project requirements, and any other information you choose to share.

Automatically Collected Information

When you visit our website, we automatically collect certain technical information:

  • • IP address and approximate geographic location
  • • Browser type, version, and language settings
  • • Device information (type, operating system, screen resolution)
  • • Pages visited, time spent, and navigation patterns
  • • Referring website or search terms used
  • • Date and time of visits

This information is collected through cookies, web beacons, and similar technologies to help us understand how our website is used and improve user experience.

2. Use of Information

We use the collected information for the following purposes:

Service Delivery

  • • Respond to inquiries and requests
  • • Provide consultations and quotes
  • • Deliver contracted services
  • • Process appointments and scheduling

Communication

  • • Send project updates and notifications
  • • Share relevant industry insights
  • • Provide customer support
  • • Send marketing communications (with consent)

Website Optimization

  • • Analyze website traffic and usage patterns
  • • Improve website performance and functionality
  • • Personalize user experience
  • • Conduct A/B testing and optimization

Business Operations

  • • Maintain business records
  • • Comply with legal obligations
  • • Prevent fraud and ensure security
  • • Improve our services and offerings
3. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your browsing experience and gather insights about website usage.

Essential

Necessary Cookies

Required for basic website functionality, security, and user authentication. These cannot be disabled as they are essential for the website to work properly.

Functional

Preference Cookies

Remember your settings and preferences (language, region, theme) to provide a personalized experience on future visits.

Analytics

Analytical Cookies

Help us understand how visitors interact with our website by collecting and reporting information anonymously (Google Analytics, etc.).

Marketing

Marketing Cookies

Track visitors across websites to display relevant advertisements and measure the effectiveness of marketing campaigns.

Managing Your Cookie Preferences

You can control cookies through:

  • • Our cookie consent banner (appears on first visit)
  • • The floating cookie settings icon (bottom left of the page)
  • • Your browser settings (though this may affect website functionality)
  • • Third-party opt-out tools for advertising cookies
4. Data Sharing and Disclosure

We do not sell, rent, or trade your personal information. We may share your information only in the following circumstances:

Service Providers

We work with trusted third-party service providers who assist us in operating our business:

  • • Web hosting and cloud storage providers
  • • Email marketing and communication platforms
  • • Analytics and website optimization services
  • • Customer relationship management (CRM) systems
  • • Payment processing services

These providers are contractually bound to protect your information and use it only for the specified purposes.

Legal Requirements

We may disclose your information when required by law or to protect our rights, including:

  • • Responding to subpoenas, court orders, or legal processes
  • • Complying with government investigations
  • • Protecting against fraud, security threats, or illegal activities
  • • Enforcing our terms of service or other agreements

Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity. We will notify you of any such change and ensure your data continues to be protected.

5. Data Security

We implement comprehensive security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction:

Technical Safeguards

  • • SSL/TLS encryption for data transmission
  • • Encrypted data storage and backups
  • • Regular security updates and patches
  • • Firewall and intrusion detection systems
  • • Secure hosting infrastructure

Administrative Controls

  • • Limited access on a need-to-know basis
  • • Employee training on data protection
  • • Regular security audits and assessments
  • • Incident response and breach procedures
  • • Vendor security requirements

Important: While we implement industry-standard security measures, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security but are committed to protecting your information to the best of our ability.

6. Your Rights

You have several rights regarding your personal information. These rights may vary depending on your location and applicable privacy laws (GDPR, CCPA, etc.):

Right to Access

Request a copy of the personal information we hold about you, including how it's used and shared.

Right to Portability

Receive your personal data in a structured, commonly used format that can be transferred to another service.

Right to Deletion

Request deletion of your personal information, subject to certain legal and business requirements.

Right to Rectification

Correct inaccurate or incomplete personal information we have about you.

How to Exercise Your Rights

To exercise any of these rights, please contact us using the information provided in the Contact section. We will respond to your request within the timeframe required by applicable law (typically 30 days).

We may need to verify your identity before processing your request to ensure the security of your personal information.

7. AI Chatbot Privacy

Our AI chatbot helps you schedule appointments and get information about our services. Here's how we handle your interactions:

Conversation Handling

  • • Conversations are processed in real-time to provide responses
  • • Chat logs are stored securely for quality improvement and support
  • • Personal information shared in chats is treated with the same privacy standards
  • • Conversations may be reviewed by our team for training and improvement purposes

Data Usage for Improvement

  • • Anonymized conversation data helps improve chatbot responses
  • • Common questions and patterns inform our service development
  • • No personally identifiable information is used for AI training without consent

Your Control

  • • You can request deletion of your chat history at any time
  • • Opt out of having your conversations used for improvement purposes
  • • Choose to interact with human support instead of the AI chatbot

Note: Our AI chatbot is designed to handle general inquiries and appointment scheduling. For sensitive matters, we recommend contacting us directly through email or phone.

8. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this policy:

Contact Information

Retained for 3 years after last contact, unless you request deletion or opt out of communications.

Project Data

Client project information retained for 7 years for business records and potential future collaboration.

Website Analytics

Anonymized analytics data retained for 26 months to understand long-term trends and improvements.

Chat Logs

AI chatbot conversations retained for 1 year for quality improvement, unless deletion is requested.

Automatic Deletion

We have automated systems in place to delete data when retention periods expire. You can also request earlier deletion of your data at any time, subject to legal and business requirements.

9. International Data Transfers

DevCanary operates globally and may transfer your personal information to countries outside your residence. We ensure appropriate safeguards are in place:

Transfer Mechanisms

  • • Standard Contractual Clauses (SCCs) approved by relevant authorities
  • • Adequacy decisions by the European Commission or other regulators
  • • Binding Corporate Rules for intra-group transfers
  • • Your explicit consent for specific transfers

Data Processing Locations

Your data may be processed in the following regions:

  • • United States (primary hosting and processing)
  • • European Union (GDPR-compliant processing)
  • • Other countries with adequate protection levels

Protection Guarantee: Regardless of where your data is processed, we maintain the same high standards of protection and comply with applicable privacy laws.

10. Policy Updates

We may update this privacy policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.

How We Notify You

  • • Email notification to registered users for significant changes
  • • Prominent notice on our website homepage
  • • Updated "Last Modified" date at the top of this policy
  • • In-app notifications for material changes affecting your rights

Types of Changes

  • Minor updates: Clarifications, contact information, or formatting changes
  • Material changes: New data collection practices, sharing arrangements, or rights
  • Legal updates: Changes required by new laws or regulations

Your Continued Use: By continuing to use our services after policy updates, you acknowledge and agree to the revised terms. If you disagree with changes, you may discontinue using our services and request deletion of your data.

11. Contact Information

If you have questions, concerns, or requests regarding this privacy policy or our data practices, please don't hesitate to contact us:

General Privacy Inquiries

Data Protection Officer

Response Time

We aim to respond to all privacy-related inquiries within 5 business days. For data subject requests, we will respond within the timeframe required by applicable law.

This privacy policy demonstrates our commitment to protecting your personal information and maintaining transparency in our data practices.

Contact Privacy Team